Information regarding the Joint Controllers
The processing of personal data subject to the present joint controllers agreement is performed jointly by the American University in Bulgaria Association, registered in the Commercial Register and Register of the Non-Profits at the Registry Agency under universal identification code 000019449, with seat and address of management at Blagoevgrad Province, Blagoevgrad Municipality, 2700 Blagoevgrad City, No.1 Georgi Izmirliev Makendoncheto Sq., and the AUBG Alumni Association, registered in the Commercial Register and Register of the Non-Profits at the Registry Agency under universal identification code: 176854876, with seat and address of management at Sofia City Province, Capital Municipality, 1404 Sofia City, Triaditsa District, No.113 Kestenova Gora Street, entr. G, floor 4, app. 100.
Purposes for the Processing
The processing of personal data performed by the joint controllers is in relation to and for the purposes of the AUBG Alumni Mentoring Program, designed to connect alumni mentors with current students in support of their professional development through guidance and assistance. The program allows the students to interact with industry professionals, improve goal setting skills and career readiness skills such as resume building and motivational letters, prepare graduate school applications as well as gain career insight.
The legal grounds for the processing is the performance under the agreement for participation of the data subjects in the AMP, the consent of the data subjects for the retention of their data for the purposes of participation or future participation in the AMP, as well as the legitimate interest of the joint controllers for the development and improvement of the Program.
Storage Periods for the Processing
The personal data of the mentors and mentees participating in the AUBG Alumni Mentoring Program shall be stored for a period of …, starting from the day following the end date of the program for the purposes of evaluating the effectiveness of the program and its development and improvement.
The personal data of the applicants, who have not been approved or who have been approved but have not initiated or have stopped their participation in the program, will be stored for a period of …, starting from the day following the day of refusal of the respective application, resp. the termination of participation in the program.
With the consent of the respective participant, the data may be stored for a longer period than specified, including for the purposes of applying for the program for a future period.
Subject-matter of the Processing
The subject-matter of the processing includes the submission of the Student Application Form by Students, resp. the Alumni Application form by Alumni, who wish to participate in the program before the Alumni Mentoring Program Committee along with a CV, facilitating the coaching session taking place once all participants are admitted into the program, the mentors-mentees matching process by the
AMP Committee, the filling-out and performance of the Mentorship Plan Worksheet, the submission of the mentee weekly journals as well as the final evaluation upon the completion of the Program.
Types of Personal Data Processed
The following types of personal data included in the Student and Alumni Applications Forms, the Mentorship Plan Worksheet, the weekly journals of the mentees and the final evaluation of the Program are processed: full name, contact data such as personal and AUBG email address, citizenship/ country of origin, age and biographic data (such as data from AUBG student file), data regarding personal interests and career goals (students) as well as data regarding professional experience and employer-related data (AUBG Alumni), data regarding the performance and experience within the program as well as any recommendations made by the participants (both).
Categories of Data Subjects
The joint controllers shall process the personal data of the students applying for the Alumni Mentoring Program, regardless of whether they have been admitted in the Program or not, as well as the data of the Alumni, who have graduated from AUBG and fulfill the requirements for participation in the Program.
Rights of the Subjects with regards to the Processing of their Personal Data
All applicants and/or participants in the AUBG Alumni Mentoring Program have the following rights with regards to the processing of their personal data:
- to request access to your personal data;
- to request rectification or erasure of your data;
- to restrict/ object to the processing of your data;
- to request the transfer of your data;
- to withdraw your consent if the processing is based on consent, without affecting the lawfulness of processing before this withdrawal;
- to lodge a complaint with the supervisory authority –the Commission for Personal Data Protection with address at No.2 Prof. Tsvetan Lazarov Blvd., Sofia 1592, Bulgaria.
You may submit your applications vis-à-vis each of the joint controllers or by reaching out to the Contact Point designated by the controllers using the details described below.
Contact Point for Data Subjects
The Controllers have designated the following contact point for data subjects with regards to the processing of personal data for the purposes of the AUBG Alumni Mentoring Program: [email protected].
