The American University in Bulgaria, a leading higher education institution in the country, is looking to hire a highly organized individual, who plays a crucial role in supporting the Dean of Faculty in the administrative and operational tasks of the office as an Administrative Assistant to the Dean of Faculty Office. This is a full-time position, based in Blagoevgrad.
THE RESPONSIBILITIES:
- Provide comprehensive administrative assistance to the Dean of Faculty, including managing their calendar, scheduling appointments, and coordinating meetings.
- Assist with the preparation and distribution of meeting agendas, materials, and minutes.
- Handle incoming and outgoing communications, including phone calls, emails, and inquiries, ensuring prompt and professional responses.
- Collaborate with the Dean to facilitate faculty recruitment processes, including advertising positions, organizing interviews, and coordinating campus visits.
- Assist with the coordination of faculty development programs, workshops, and seminars.
- Maintain accurate and up-to-date faculty databases, including contact information, course assignments, and research interests.
- Assist in organizing faculty-related events, such as faculty retreats, conferences, and award ceremonies.
- Coordinate logistics, including venue selection, catering, invitations, and audiovisual requirements.
- Prepare event-related materials, agendas, and presentations as needed.
- Serve as a point of contact and maintain effective communication between the Dean’s office and various stakeholders, including faculty, staff, students, and external partners.
- Coordinate and schedule faculty committee meetings, compile meeting materials, and record minutes as necessary.
- Data entry into the Empower student information system and Canvas course management system.
REQUIREMENTS AND DESIRED QUALIFICATIONS:
- Bachelor’s degree in a relevant field is preferred;
- Strong English and Bulgarian, both written and oral;
- Exceptional organizational skills with the ability to prioritize effectively;
- Strong attention to detail and accuracy in handling information and documents;
- Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration platforms;
- Ability to maintain confidentiality and handle sensitive information with discretion;
- Strong interpersonal skills with the ability to work effectively in a team and build relationships with diverse stakeholders;
- Flexibility and adaptability to manage evolving priorities and deadlines.
THE OFFER:
- An opportunity to work in a multinational and friendly environment at a leading educational organization;
- Freedom to bring in your individual strengths and skills;
- On-the-job training as well as support in obtaining a professional qualification;
- Access to all employee benefits, a complete list of which is available here.
If you are interested in the position of Administrative Assistant to the Dean of Faculty Office and would like to work, learn and develop in one of the top academic institutions in the region, please submit a CV to [email protected]
The information you have provided will be used to process your application for employment. It will not be passed to third parties or used for other purposes. If you are successful, we will keep your application details. If you are not the chosen candidate, we will destroy your data within 6 months after this vacancy closes. Security procedures are in place for protecting your data in accordance with the principles of the General Data Protection Regulation (GDPR). Your details may be stored electronically in a password-protected system and/or as paper copies in secure storage.
