Privacy Notice for Job Applicants

Privacy Notice for Job Applicants

This privacy notice outlines how and why the American University in Bulgaria (AUBG) collects, uses and stores your personal data, and your rights in relation to the personal data we hold. We may modify or amend this Privacy Notice. The most current version will always be available on our Website and, where appropriate, notified to you by e-mail. If you have any questions about such matters you can contact us at dpo@aubg.edu.

What personal data do we collect?

The personal information we collect from you is the following:

  • personal data including your name; 
  • contact data including your email address and phone number; 
  • job history including industry, position, organization, career achievements; academic history including your year of graduation, major, academic achievements;  
  • English proficiency (if applicable).

Medical and criminal record certificates may be required at a later stage if you are offered the employment and the job position requires their submission.

How do we collect your personal data?

We collect information about you from your application documents (CV, cover letter); references.

Note:* When we obtain personal data from third party sources, we will look to ensure that the third party has lawful authority to provide us with your personal data.

The basis for processing your information and how we use it

Receiving and processing your personal data, as detailed above, is used in the recruitment and application cycle only, and is based on your consent – Art. 6, p. 1, (a) of General Data Protection Regulation (GDPR) – consent of the data subject for one or more purposes.

Control and care over your data

We, as an institution with one of the highest rankings in Bulgaria, are striving to improve and upgrade our control systems – to include pseudonymization of the collected and processed data, access controls, defined within the university, and most importantly – applied due care by our staff and faculty members. All measures are implemented against inadvertent or deliberate manipulation, loss, or destruction, and access by unauthorized persons.

With whom we share your data?

Your data is not shared with third parties.

How long we keep it?

If you are offered the position and sign an employment contract, we will keep your application documents according to the legal requirements of the local authorities for maintaining your personnel record (including archiving purposes). If you are not the chosen candidate, we will destroy your data within 6 months after the vacancy closes, and will return to you all original (and notary certified) documents the way you have submitted them.

COVID-19 Information

The American University in Bulgaria (AUBG) can implement mandatory COVID-19 testing as part of its measures to prevent/limit the spreading of COVID-19 on the territory of the University and with the aim to protect the life and health of its students, employees and visitors. The mandatory COVID-19 testing is based on the legitimate interest of the controller AUBG - Art. 6, p. 1, (f) of the General Data Protection Regulation (GDPR). Please note that the actual testing is carried out in licensed laboratories by medical practitioners and AUBG does not process personal data at that stage. Once presented with information about the medical status of individuals, the processing of this data by the University is based on Art. 9, p. 2, (b) of the GDPR - processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject.

The AUBG has chosen tests that are most appropriate for the purposes of the testing and expenses for the tests are covered by the University. The AUBG will apply short retention periods by keeping the data related to the tests only for as long as it is necessary in order to make decisions connected with the purposes mentioned above: preventing/limiting the spreading of COVID-19 on the territory of the University and protecting the life and health of its students, employees and visitors. For your as a data subject in relation to the personal data we hold, pease refer to the last section of this privacy notice.

Collection and use by third party vendors

Third-party vendors, such as Google, may use cookies or other technologies to serve ads or deliver content on other websites based on your visits to our website and other sites on the Internet and to provide analytics services. These third parties may automatically collect information about your visits to this and other websites, your IP address, your ISP, the browser you use to visit our Site, pages viewed, time spent on pages, links clicked and conversion information. They do these using cookies, clear gifs or other technologies. 

We do not sell data or databases to third parties for any reason.

Cookies Policy

The AUBG’s website uses cookies in order to ensure the best user experience. To review AUBG’s website cookies policy, please check the following www.aubg.edu/aubg-cookies-policy.

You rights in relation to the personal data we hold

  • to request access to your personal data we hold; 
  • to rectify or erasure your personal data; to restrict or object to processing concerning your data; 
  • to request data transfer to other parties; 
  • to withdraw consent at any time, without affecting the lawfulness of processing based on consent before this withdrawal; 
  • to lodge a complaint with the supervisory authority – Commission for Personal Data Protection, address - 2 Prof. Tsvetan Lazarov Blvd., Sofia 1592.

You may address your concerns or inquiries to our Data Protection Officer (DPO) – Gugushev and Partners Law Office, Yoanna Ivanova, e-mail: dpo@aubg.edu; Address: 11A Aksakov Street, floor 5, Sofia 1000, Bulgaria, Telephone: +359 2 815 75 10.

Please visit AUBG Internal Rules for Data Protection for more information.

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