Procurement Specialist

The Procurement Specialist: Builds and maintains relationships with vendors, manages vendor’s evaluation process, manages end-to-end procurement process of products and services in compliance with internal policies and external regulations; coordinates the procurement process among all departments; keeps proper records and documentation of the procurement process. The function supports and assists with the travel arrangements of students, faculty and employees; and backs the mailing and customs clearance. Duties of the Procurement Specialist include, but are not limited to, the following:

Procurement process duties and responsibilities:

  • Researches and finds vendors that offer quality within the budget, monitors and recordS their performance, and servers as their point of contact.
  • Facilitates the process of procurement of merchandise, goods and services according to the Procurement Policy and procedures, including organization and execution of bidding processes.
  • Maintains the record-keeping system for all purchases including the preparation of Procurement Plan and Tender Register.
  • Strictly oversees Procurement Policy and the established procedures within the university and prevents potential violations.
  • Drafts letters, memos and other documents per the Procurement Manager’s request.
  • Covers with the assigned university credit card expenses specified in the Procurement Policy. Prepares monthly accounting report of credit card expenditures.
  • Makes regular customer satisfaction surveys on the services provided by all vendors.

Travel coordination duties and responsibilities:

  • Assist staff, faculty and students with their travel plans and arrangements.
  • Initiates and processes payments of tickets and hotels for students, faculty, and staff.
  • Serves as a liaison between the AUBG Travel Office and the students, faculty, and staff, when needed.

 

Mail and customs assistance:

  • Assists in the Customs clearance process for personal incoming and outgoing shipments when needed.

 

REQUIREMENTS AND DESIRED QUALIFICATIONS:

  • University degree;
  • Office management experience;
  • Excellent written and verbal English and Bulgarian;
  • Travel agent experience is preferred;
  • Excellent organizational skills; ability to build and foster lasting relationships; ability to work independently and in a team; ability to balance multiple responsibilities and work on tight deadlines; strong communication skills.

THE OFFER:

  • An opportunity to work in a multinational and friendly environment at a leading educational organization.
  • Freedom to bring in your individual strengths and skills.
  • On-the-job training as well as support in obtaining a professional qualification.
  • Access to all employee benefits, a complete list of which is available here.

If you are interested in the position of Procurement Specialist and would like to work, learn and develop in one of the top academic institutions in the region, please submit a CV, cover letter and a reference page at: [email protected].

The information you have provided will be used to process your application for employment. It will not be passed to third parties or used for other purposes. If you are successful, we will keep your application details. If you are not the chosen candidate, we will destroy your data within 6 months after this vacancy closes. Security procedures are in place for protecting your data in accordance with the principles of the General Data Protection Regulation (GDPR). Your details may be stored electronically in a password-protected system and/or as paper copies in secure storage.