Access Policy

Card Procedures

Your encoded student ID card enables you to enter secured areas by simply swiping the card through a card reader on the doorframe. The lock will automatically release and allow entry into your building as well as your room. We urge you to help maintain the integrity of the system by not using your card to allow any other individuals to enter our building's common areas or your living area. 

You are also urged, for our safety, for your own protection and the protection of your belongings, to immediately report to the Front Desk or your Resident Assistant any individuals who do not appear to have legitimate business in the hall or suites complex. Make it a habit to carry your ID card with you, even if you are just going down the hall for a minute.

Obtaining an ID card in AUBG

Student Cards
  • All students who come for a card need to show a stamped registration document or a printout from registering online.  If first-year students register online and upload a suitable photo, their IDs will be prepared in advance of them arriving and will be issued by their Hall of Residence during “Freshers Weekend”. 
  • Student cards automatically cancel at the end of their course. Students writing up their thesis at the end of their research can apply to Registry for a 6-month writing-up period and their cards will continue to work until the end of this period.
Staff Cards
  • Members of staff need to produce their contract of employment to obtain an ID card. 
  • When a person’s contract ends, their card will automatically cancel.
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